Category: Informal Reports

Example of Memorandum Type Periodic Report

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To: Dean Victor Peralta
From: Engr. Manduel Seneres
Date: October 28, 2004
Subject: Weekly report of the maintenance personnel on the repair of Comfort Rooms at the College of Arts and Social Sciences (CASS) building from October 23-26, 2003

Date: Work Completed

October 23 – Worked from 7:30 am to 5:00 pm, Repaired comfort rooms at CASS building.  Work on dilapidated doors and windows.

October 24 – Worked from 7:30 am to 5:00 pm, Repaired Electrical Connections of said Comfort Rooms at the CASS building.  Changed fuse, outlets, etc.

October 25 –Worked from 7:30 am to 5:00 pm.  Repaired water connection of the Comfort Rooms of the CASS building.  Changed several tube fittings.

– Worked from 7:30 am to 5:00 pm.  Worked on the repainting of Comfort Rooms of the CASS building

Example of Field Report

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Visit to the Computer Center
Asia Pacific College
Malolos, Bulacan

By means of the telephone, I made an appointment with Engr. Norberto Samson, the Director of the Computer Center of the Asia Pacific College.  The meeting was set last September 10, 1997 at 4:00 pm.  The purpose of the visit was to observe the equipment and their operations as well as to discuss the qualifications needed to get a job at the Center system and to observe and take part in operating one of the computers.

Qualifications

Through the discussion I had with Engr. Samson, I learned that for one to get a job at the Computer Center, a person must have a background in Computer specifically data processing.  The more experienced a person is in data processing, the better the chances are of getting at the Center.

Beginning Positions

A new employee with no data processing work experience would probably start at the Computer Center with a job in keypunch.  This job involves the punching of data on to cards that are run through the computer.  Very often this job includes a lot of night work, especially for the beginner  As an employee masters certain skills, the chances for a higher position in the center increases.  The new employee with experience or specialized training can move into responsible high-paying positions within a few months.

Observation of Equipment and Operations

The Computer Center has such a large load of work that it is equipped with two IBM systems, three computers with model types XT, 286 and 386.  Different offices and departments of Asia Pacific College bring in raw data which are programmed and processed by the computers and the results are returned to the different offices.

Conclusions and Recommendations

My visit to the Computer Center was very interesting and worthwhile.  Engineer Samson encouraged me to continue my education in data processing and to get much out of the courses as I could because that knowledge would help me to get a good job and to advance.  He asked me to be sure to apply for a ready employment at the Computer Center when I completed my college studies.

I would recommended that anyone interested in data processing visit a company using computer and observe its operation.  The visit led me to feel secure in the belief that there is a very bright future for me in the field of data processing – if I get good training.

Sample Test Report

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Test report or laboratory report is written to record the results of tests and experiments.  When you write a test report, it is important to take careful notes because the accuracy of test report is essential.  A test report can be a letter or memorandum.  See sample test report below.

Sample Test Report

September 9, 2001

Mr. Leon Hite, Administrator
The Angle Company, Inc
1869 Slauson Boulevard
Waynesville, VA 23927

Dear Mr. Hite:

On Tuesday, August 30, Biospherics, Inc. performed asbestor-in-air monitoring at your Route 66 construction site, near Front Royal, Virginia.  Six persons and three construction areas were monitored.  In every case, exposure was well below the standards set by the National Institute for Occupational Safety and Health (NIOSH) in 1972.

All monitoring and analyses were performed in accordance with “Occupational Exposure to Asbestos, “U.S. Department of Health, Education, and Welfare, Public Health Service, National Institute for Occupational Safety and Health, 1972.  Each worker or area was fitted with a battery-powered personal sampler pump operating at a flow rate of approximately one liter per minute.  The airborne asbestos was collected on a 37-mm Millipore type AA filter mounted in an open-face filter holder.  Samples were collected over an 8-hour period.

A wedge-shaped piece of each filter was mounted on a microscope slide with a drop of 1:1 solution of dimethyl phthalate and diethyl oxalate and then covered within 24 hours after mounting, using a microscope with phase contrast option.

In all cases, the workers and areas monitored were exposed to levels of asbestos fibers well below the NIOSH standard. The highest exposure found was that of a driller who was exposed to 0.21 fibers per cubic centimeter.

The driller’s sample was analyzed by scanning electron microscopy followed by energy dispersive X-ray techniques which identify the chemical nature of each fiber, thereby verifying the fibers as asbestos or identifying them as other fiber types.  Results from these analyses show that the fibers present are tremolite asbestos.  No nonasbestos fibers were found.

Yours truly,

Gary Willis
Chemist